PHILIPPINE AVIATION INCIDENT REPORTING SYSTEM
ICAO recommends in Annex 13 Chapter 8, that a State should establish a voluntary non-punitive incident reporting system that affords protection to the sources of the information. The purpose of such a system is to optimize the gathering of safety information.
The objective of this system is to promote accident prevention by analysis of safety data gathered from concerned aviation stakeholder thru prompt exchange of information. It is recommended under Annex 13 that a State shall establish a voluntary incident reporting system to facilitate the collection of information on actual or potential safety deficiencies that may not be captured by the mandatory incident reporting system.
While the mandatory reporting of accidents and incidents will often result in investigations and safety recommendations, many incidents that have potential in helping to enhance safety go unreported. Very often, individuals involved in or who have knowledge on such incidents did not make a report for fear of punitive action by the authorities. Thus, many opportunities to learn from the incidents, and to prevent incidents, are lost.
This voluntary incident reporting system is intended as a significant part of the State Safety Program (SSP) and shall be highly encouraged within the Safety Management System (SMS) of every aviation organization certified by CAAP.
The CAAP-AAIIB has developed and currently implements a voluntary, non-punitive confidential incident reporting system to be called the Philippine Aviation Incident Reporting System (PAIRS). PAIRS shall be a channel for the reporting of aviation incidents and safety deficiencies while protecting the reporter’s identity. However, a report must not be anonymous or contain unverifiable information. A reporter must provide contact details to the Program Manager.
A voluntary occurrence report under PAIRS is that report made by a person or organization that is not required to report in accordance with the requirements of the regulation. The occurrences reported and trends developed shall be retained in a limited format which removes information and data which likely identifies the person reporting.
The principal aim of PAIRS is to enhance aviation safety through the collection of feedback on incidents that would otherwise not be reported through other channels or that may appear minor, but which nevertheless can allow others to learn from the reporter’s experience and even lead to changes in procedures or design. However, the program does not obviate the need for mandatory reporting of aircraft accidents and incidents to the relevant authorities under the existing law.
The PAIRS focuses on systems, human factors, procedures and equipment, rather than on individuals. The areas covered by the program include: departure/en route/ approach/landing operations, ATC operations, ATC equipment and navigation aids, crew and ATC communications, aircraft cabin operations, aircraft ground operations, movement on the airport, near midair collisions, aircraft maintenance and record keeping, safety-related passenger and cargo operations, fueling operations, airport conditions or services and any other aviation-safety related issues.
PAIRS will be a means for flight and cabin crew members, air traffic controllers, licensed aircraft engineers, employees of approved maintenance organizations, employees of approved design and manufacturing organizations, airport operators, airport employees, and individuals involved in general aviation to contribute to safety enhancement through their reporting on actual or potential discrepancies and deficiencies that involve safety of aviation operations.
A System Manager is designated to administer the PAIRS and to read and process the reports. Only the Program Manager can read and process the reports.
Once a report has been processed (i.e. clarification obtained from the reporter; information validated and de-identified and captured in the database), the report will be returned to the reporter and no copy of the report will be created or retained. After the return of the report, the System Manager will have no more reference to the reporter and will not be able to contact the reporter.
Relevant de-identified reports and extracts will be evaluated to apportion standard safety recommendations that will be shared with the aviation community periodically, so that all can learn from the experiences and that the relevant authorities and parties can review their policy and plan for improvements. However, if the content of a report suggests a situation or Relevant de-identified reports and extracts will be evaluated to apportion standard safety recommendations that will be shared with the aviation community periodically, so that all can learn from the experiences and that the relevant authorities and parties can review their policy and plan for improvements. However, if the content of a report suggests a situation or condition that poses an immediate or urgent threat to aviation safety, the report will be handled with priority and referred, after de-identification, to the relevant organizations with recommended safety corrective action as soon as possible to enable them to take the necessary safety action.
Guidelines in reporting using PAIRS Form:
For Flight Occurrence: The location of aerodrome (ex. Manila Domestic airport) approximate ground reference (ex. over Calapan) and phase of flight wherein the unsafe act or condition happened.
Non-Flight Occurrence: The location of aviation related facility (ex. Hangar, ramp, office, etc) where the unsafe act or condition happened or was observed.
The reporter is encouraged to fill up other blocks in the format that he/she considers relevant to the specific occurrence, including the block intended for narrative to expound relevant matters and present suggestions to prevent similar occurrences or to correct the unsafe condition/s.
You may send your report directly via email to the Program Manager or you may also request for initial discussion on the PAIRS program before making a report.
PAIRS Program Manager
REINEER Y. BACULINAO
Office No.: (+632) 944 2142